A better alternative to the Excel recruitment tracker
Spreadsheets are where most recruitment desks start, and for good reason: they are quick and everyone knows them. They stop working when several recruiters edit at once, when clients need different formats and when someone asks what happened to a candidate last week.
Where spreadsheet trackers break
Two people overwrite each other. Columns drift between recruiters. A candidate appears twice under slightly different names. A status is updated in the sheet but not in the email thread, and the client hears the old version.
What changes with a live pipeline
Each job, candidate and submission is a record with its own ID. Status changes once and shows everywhere. The pipeline bar on a job answers how many are submitted, in interview or confirmed without counting rows.
You can still send clients their tracker
MyATS 360 exports the client tracker from the data already on the record. The client gets the format they expect, and your team stops maintaining a second copy by hand.
Move over without a big project
Start with your open jobs and the candidates in play. You can add records by parsing resumes and bring the rest across as you go.
A simple test for your tracker
Ask three questions. Can two people edit at once without overwriting each other? Can you tell, in ten seconds, which candidates are in interview for a given client? Can someone who joined last week understand the history of a submission? If the answer to any is no, the sheet is costing you more than it saves.
What a pipeline gives you that a sheet cannot
Status that cannot drift, because there is one record. IDs that do not collide. Permissions that decide who may edit or see what. A history of every change. Alerts when something needs a decision, such as a submission waiting for approval.
Keep what works
The layout your clients already expect can stay. The client tracker export recreates it from live data, so reporting does not change for them, while the work behind it becomes cleaner.
Cost of staying on spreadsheets
The cost is not the file. It is the hour a day each recruiter spends updating it, the duplicated submissions, and the time managers spend asking for numbers. Replacing the sheet pays for itself in recovered hours.
What you gain over a sheet
- One source of truth for the whole team
- Duplicate prevention between recruiters
- History of every submission and status
- Client tracker exports without retyping
- Reports that update themselves
- Access control by role
Frequently asked questions
Do we have to give up Excel completely?
No. You can export data to a spreadsheet whenever a client or manager wants one. The difference is the sheet is generated from the record, not maintained by hand.
How long does it take to start?
You can start a trial and add your first job and candidates the same day.
Is it expensive?
The first 60 days are free with full access. Pricing is shared when you are ready to roll out.
Will my team find it hard to learn?
The screens follow the way a desk already works: jobs, candidates, submissions.
Can I import from my existing sheet?
Yes. Candidates and basic job details can be imported, and duplicates are skipped.
What if a client insists on Excel?
Export the client tracker whenever they need it.
See it on your own work.
Try MyATS 360 free for 60 days with full access, or ask for a live walkthrough.
Works with the MyATS suite
Related guides
MyATS 360 is part of MyATS, the connected recruitment, CRM, HRMS and interview platform.